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Free resources

Good routines start with a simple template.

Editable templates for cafés, restaurants and bars. Download a file, make it your own and give your team one less thing to figure out during a busy shift.

7 free templates · No sign-up · Yours to edit

Use Unpickle instead of separate templates for your daily routines. Keep daily checks, stock counts, delivery records and staff procedures together in one app your whole team can use.

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Spreadsheet or document? CSV files open in Excel, Google Sheets or Numbers. The TXT template works in any text editor or your team’s knowledge base.

How to use the files

Pick a job. Make it easier.

Every download includes editable starter tasks or clearly marked examples.

Daily checksCSV

Opening & closing checklist

Give every shift a clear start and finish, with space to record who did each check and what needs following up.

  • 8 opening and 8 closing starter tasks
  • Roles, readings, exceptions and follow-up actions
Download CSV Build a checklist your team will use
Daily checksCSV

Cleaning schedule

Set out what gets cleaned, how often and by whom, with a record of each clean and the manager’s check.

  • After-use, daily, weekly and monthly starter tasks
  • Product, dilution, contact time and sign-off fields
Download CSV Write your shop’s cleaning schedule
Daily checksCSV

Fridge & freezer temperature log

Record readings against your shop’s limits, then keep corrective actions and rechecks with the original check.

  • Unit, reading method, target and action limit fields
  • Corrective actions, rechecks and manager review
Download CSV Set up your temperature checks
StockCSV

Stocktake sheet

Count consistently, value what is on the shelf and compare stock usage between counts.

  • Full and part units, deliveries, usage and waste
  • Worked coffee-bean example and blank rows
Download CSV Follow the stocktake walkthrough
StockCSV

Stock & par level planner

Work out target stock and order quantities using your usage, delivery lead times and buffer.

  • Target stock, reorder warning and stock position
  • Worked oat-milk example and blank rows
Download CSV Set stock levels that suit your café
DeliveriesCSV

Delivery check & credit log

Compare what you ordered, what was invoiced and what arrived, then track each credit request to resolution.

  • Ordered, invoiced, received and accepted quantities
  • Credit requests, received credits and follow-up owners
Download CSV Check a delivery and follow up credits
Team trainingTXT

Staff procedure template

Write down one task clearly so new starters can practise it and experienced staff have a current reference.

  • Task steps, expected results and escalation prompts
  • Owner, approval, training and review details
Download TXT Build your team’s knowledge base

From download to daily routine

  1. Open your file

    Open a CSV in Excel or Numbers, or use File → Import → Upload in Google Sheets. If prompted, choose UTF-8 encoding and a comma separator. Open the TXT file in a text editor, or copy its contents into a document.

  2. Make it fit your shop

    Replace example rows and prompts, set your own roles and add your approved procedures. The spreadsheets contain no formulas; use the worked examples and instructions to check your calculations.

  3. Keep a clean master

    Save a master copy and make a dated working copy for each shift or review. To print, select the columns you need, choose landscape and fit them to one page wide.

For food-safety checks, use the limits and methods in your shop’s food-safety plan, product labels and equipment instructions. These starter templates need adapting to your premises.

Read the full template instructions
Run a tighter shop without the paperwork.

Deliveries, daily jobs, stock and house knowledge in one app your whole team can use.

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